Employment Opportunities in the Department of International Relations and Cooperation

The Department of International Relations and Cooperation is an equal opportunity, affirmative action employer.

All appointments will be subject to a process of security clearance, reference check and qualification verification.

Candidates will be required to undergo a competency assessment process.

Applications must be submitted via a signed Z83 form, accompanied by a CV and certified copies of qualifications and Identity Document. Should you not comply with this, your application may not be considered.

Enquiries related to the application process should be directed to Genevieve Mohamed at Human Communications, tel. (011) 807-3260.

Please forward your application, quoting the relevant reference number, to: Human Communications, PO Box 1793, Rivonia 2128 or hand-deliver to: 3 Autumn Road, Rivonia 2128 or fax to: 086 730 6673. Alternatively, e-mail to: dirco@humancommunications.co.za  or apply online at www.humanjobs.co.za.

Closing date: 3 September 2010.

Applications received after the closing date will not be considered.

www.humanjobs.co.za  Human Communications 69171


Office of the Minister

Deputy Director: Foreign Service

Total salary package:

R378 456 per annum. This all-inclusive remuneration package consists of a basic salary, the State’s contribution to the Government Employees Pension Fund and a flexible portion that may be structured in terms of the applicable rules. The successful candidate will be required to sign a performance contract (Ref. 69171/1)

Requirements:

• Applicants must be in possession of an appropriate three-year degree/National Diploma or equivalent qualification, including Political/Economic/Administrative subjects and/or relevant experience
• Extensive knowledge of the Public Service will be an advantage
• Minimum of five years’ appropriate experience (of which at least three years must have been in high-level multi-stakeholder interactions within the public sector).

Competencies:

• Ability to work under constant pressure and meet deadlines
• Ability to maintain a high degree of confidentiality
• Interpersonal skills
• Problem-solving and decision-making skills
• Office management
• Excellent communication and writing skills
• Fast, efficient and accurate work
• Willingness to work long hours.

Duties:

• Liaise with all stakeholders, i.e. Provinces, Municipalities, Constitutional institutions, non-governmental institutions, Parliament, National Departments and members of the public, etc
• Follow up on correspondence received from stakeholders and ensure appropriate feedback
• Oversee documentation such as submissions and letters to ensure accuracy and relevance before presentation for signature
• Assist with the drafting and implementation of the business plan of the Ministry
• When required, attend and record important meetings
• Be available to assist the Chief of Staff at all times
• Liaise with the Presidency when necessary
• Assist with the drafting of correspondence.

Enquiries:

Mr H Fourie, tel. (012) 351-1342.



Branch: State Protocol

Directorate: Protocol Ceremonial and Guesthouses

Assistant Director: Foreign Service (2 Posts)

Protocol Ceremonial

Salary:

R192 540 per annum (Ref. 69171/2)

Requirements:

Applicants must be in possession of an appropriate Bachelor’s degree or equivalent qualification and/or related experience.

Competencies:

• Strong written and verbal communication skills
• Project management experience
• Strong planning and organisational skills
• Interpersonal skills
• Ability to operate at a strategic level
• Ability to communicate at senior level
• Demonstrated leadership skills
• Ability to attend to detail
• Computer literacy.

Duties:

• The successful candidate’s primary function will be managing, co-ordinating and planning State and Official Events (e.g. visits, conferences, signing ceremonies, banquets, lunches, dinners, cocktails, briefings, etc)
• Gather relevant information and draft background documentation
• Compile seating plan in order of precedence
• Compile programme for events
• Co-ordinate logistics
• Prepare, send and manage invitations
• Fax documents and perform administrative duties
• Assist with official communication (Note Verbales)
• Compile submissions
• Take minutes
• Submit exit reports
• Additional duties for the successful candidate will include ad hoc projects within the Sub-directorate.

Enquiries:

Ms A Potgieter, tel. (012) 351-0993.


Assistant Director: Foreign Service

Flag Bank, National Symbols and Awards

Salary:

R192 540 per annum (Ref. 69171/3)

Requirements:

Applicants must be in possession of an appropriate Bachelor’s degree or equivalent qualification and/or related experience.

Competencies:

• Strong written and verbal communication skills
• Project management experience
• Strong planning and organisational skills
• Interpersonal skills
• Ability to communicate at senior level
• Demonstrate leadership skills and understand the South African Foreign Policy
• Ability to attend to detail
• Computer literacy and ability to conduct research on various national symbols
• Ability to work under pressure
• Client focus
• Asset management.

Duties:

• Manage the Audio Library and Flag Bank, i.e. lending and receiving flags and other national symbols and procurement thereof
• Manage assets of all national symbols
• Draft submissions and present them to Departmental and Branch Bid Adjudication Committee for procurement of flags and related accessories
• Follow up payments for suppliers
• Monitor the inventory database of all symbols
• Conduct and monitor stock take of all national symbols
• Process requests for wearing of foreign awards by citizens of the Republic of South Africa in liaison with relevant Presidency Office
• Manage and facilitate the foreign wing of the National Orders Awards, i.e. communicate with our missions to inform and facilitate contact with nominees and facilitate their trips to SA to receive their awards, book land transport for them during their stay in SA, book SPL facility for both their arrival and departures, provide protocol support for them during their stay in SA and also ask the mission to do the same for their departures and returns from SA in their countries of accreditations
• Co-ordinate the set-up of flags and other national symbols during State Functions
• Provide advice of correct usage of national symbols to the public, private sector and Government departments
• Conduct cross-functional tasks and ad hoc projects within the Directorate
• Submit weekly, monthly and quarterly reports.

Enquiries:

Ms A Potgieter, tel. (012) 351-0993.


Directorate: International Conferences

Assistant Director: Foreign Service

Salary:

R192 540 per annum (Ref. 69171/4)

Requirements:

• Applicants must be in possession of an appropriate Bachelor’s degree or equivalent qualification and/or experience with managing and organising large conferences as well as a proven track record with management of conferences
• Experience in summits, conferences and meetings as well as serving at a mission would be an advantage.

Competencies:

• Project management skills
• Organisational skills
• Report-writing skills
• Interpersonal skills
• Process development skills
• Negotiating skills
• Excellent computer literacy in MS Word, Excel, PowerPoint and the Internet.

Duties:

The successful candidate will assist with the implementation of the Directorate’s work plans under the supervision of the Deputy Director, including inter alia:

• All aspects of conference management, from the planning phase to implementation
• Researching best practices in respect of summits and conferences
• Negotiating with service providers
• Assisting with the development of action plans and task sheets for specific summits and international conferences
• Drafting progress reports and briefing documents
• Liaising with other departmental Sub-directorates, other departments and public institutions in respect of international conferences
• Monitoring and controlling the implementation of all aspects of the conference budget, procurement and accounting processes in a specific field as per assigned responsibility
• Assisting with the drafting and implementation of the Directorate’s business plan.

Enquiries:

Ms A Potgieter, tel. (012) 351-0993.


Directorate: Diplomatic Immunities and Privileges

Assistant Director: Foreign Affairs Administration

Salary:

R192 540 per annum (Ref. 69171/5)

Requirements:

Applicants must be in possession of an appropriate Bachelor’s degree or equivalent qualification and/or related experience.

Competencies:

• Client focus
• Verbal and written communication and listening skills
• Interpersonal skills
• Numeracy
• Quality control and coaching
• Stress tolerance
• Innovation
• Information monitoring
• Organising and planning skills
• Computer and typing skills.

Duties:

• Co-ordinate and implement the provisions of legislation regulating the diplomatic community
• Manage a division
• Supervise data input and process official documents
• Perform quality control and coaching
• Attend to enquiries and correspondence
• Liaise with clients and stakeholders on related issues
• Compile reports, statistical information and trends
• Perform cross-functional standby duties.

Enquiries:

Ms A Potgieter, tel. (012) 351-0993.


Senior Foreign Affairs Administration Officer (2 Posts)

Salary:

R161 970 per annum (Ref. 69171/6)

Requirements:

Applicants must be in possession of an appropriate Bachelor’s degree or equivalent qualification and/or related experience.

Competencies:

• Client focus
• Verbal and written communication and listening skills
• Stress tolerance
• Innovation
• Information monitoring
• Organising and planning skills
• Excellent computer skills
• Typing skills.

Duties:

• Implement legislation regulating the diplomatic community
• Facilitate official travel documents
• Register and control official documents
• Capture data, compile and process official communications
• Interact with clients and related queries
• Give assistance in compiling statistical information and trends
• Perform cross-functional standby duties.

Enquiries:

Ms P Mokoka, tel. (012) 351-0369.


The Department of International Relations and Cooperation is an equal opportunity, affirmative action employer.

All appointments will be subject to a process of security clearance, reference check and qualification verification.

Candidates will be required to undergo a competency assessment process.

Applications must be submitted via a signed Z83 form, accompanied by a CV and certified copies of qualifications and Identity Document. Should you not comply with this, your application may not be considered.

Enquiries related to the application process should be directed to Genevieve Mohamed at Human Communications, tel. (011) 807-3260.

Please forward your application, quoting the relevant reference number, to: Human Communications, PO Box 1793, Rivonia 2128 or hand-deliver to: 3 Autumn Road, Rivonia 2128 or fax to: 086 730 6673. Alternatively, e-mail to: dirco@humancommunications.co.za  or apply online at www.humanjobs.co.za.

Closing date: 3 September 2010.

Applications received after the closing date will not be considered.

www.humanjobs.co.za  Human Communications 69171